NMsphere Learning Management System (LMS)
How to Use
The following links will help familiarize you with the features and functionality of the NMsphere Learning Management System (LMS). If you wish to print these How to Use instructions, use your File>Print option in the browser.
For all learners:
If you have any other topics that needed to be described or have other questions, please email us at doh-nmsphere2@state.nm.us.
How to create your account in the NMsphere LMS
1. Go to the www.nmsphere.org web site
2. Click the link Click here to create your account on the right side of the NMsphere home page. 
3. Click the New User button in the NMsphere LMS Log On page.
4. Enter your information in the required fields (pages 1-3).
5. Click the Submit button on the last Summary Information page to complete your account set up.
If you have questions about your account, click on the Contact Us link in the right side of the home page.
How to log in to the LMS and use the “Forgot Username or Password”
If you already have an account on the LMS (with either an account you created on your own or you were assigned), please go to the www.nmsphere.org website and click on the Click here to log on link on the right side of the page to the LMS logon page.
If you have forgotten your Password, follow the steps below:
1. Click on the “Forgot Your Password?” link at the bottom of the LMS log on page.
2. Type your username in the required field, and click the Get Password button.
3. Check your email and write down the temporary password assigned to you.
4. Click the Return to log on page button to access the LMS log on screen.
5. Type in your username and the temporary password, and click the Log On button. 
6. Change the temporary password to a password you wish to select and click the OK button.
7. Click the “You have successfully changed you password. Click here to continue.“ link to get into the LMS.
If you have forgotten your user name, follow the steps below:
1. Click the “Forgot Your User name?” link at the bottom of the LMS logon screen.
2. Enter your email address and Click the Get User Name button.
3. Check your email to get your username, and click the Return to log on page button to access the LMS logon screen.
4. Type your username and password to log on to LMS.
How to search for a course in the Catalog
Form the LMS homepage, there are two options to search for a course in the Catalog
Option 1:
1. Go to the Catalog Search box on the left side of the Home page
2. Enter your search criteria in the Search box, and click the GO button.
3. Scroll through the search results page to find the learning activity.
Option 2:
1. Scroll down through the home page to the Catalog section.
2. Enter your search criteria in the Search box, and click the GO button.
3. Scroll through the search results page to find the learning activity you are looking for
Note: Use asterisk as a wildcard to find words that contain a series of characters. For example, to search for all categories whose names contain “payroll”, “payment” and so on, type “pay*”.
How to use the Advanced Search to search for a course in the Catalog
1. Click the Advanced button next to the Search box.
2. Click the Expand icon in the Advanced Search page to open all search options 
3. Select your options and click Search at the bottom of the advanced search page.
4. Look through the search results to find the activities you want.
Note: Within the particular category, the Search and Advanced Search feature is applied in the same way
How to search for a particular category
1. Click the Learn menu on the top navigation bar of the Home page.
2. Select Catalog in the sub menu.
3. Select Catalog to access the full Catalog page.
4. Enter your search criteria in the Search box, and click the GO button
5. Scroll through the research results page to find the category you are looking for
How to register for a course or a curriculum
1. Find the activity you wish to register for in the Catalog (Using any options described in the “how to use the catalog to search for a course” section) or click the Course Catalog to locate the activity you wish to.
2. Click the Register button to the left of the course you wish to register for.
3. Click the Submit button to complete the registration process
How to begin your online course
You can begin any type of online activity, once you have completed the registration process. There are four ways to launch a learning activity.
Option 1: From the Home page,
1. Click the Learn menu on the top navigation bar
2. Select Training Schedule in the pull-down menu.
3. Check if Current registrations is selected in the drop down view box on the right ride of the page
4. Select the activity you want and click the Start button next to the activity to begin.
Note: This will open the online course in a new window.
Option 2: From the Home page,
1. Go to the Current Registration section on the left side
2. Click the activity you want from the list under the section
3. Click the Start button next to the activity you wish to begin
Option 3: From the Home page,
1. Scroll down through the home page to “My To Do” section
2. Select the activity you want from the Current Training list
3. Click the Start button next to the activity you wish to begin
Option 4: From the Home page,
1. Scroll down through the home page to Catalog section
2. Click Course Catalog under the section
3. Locate the activity you want in the available activities
4. Click the Start button next to the activity you wish to begin
How to cancel a learning activity
You can cancel any type of online activity, once you have completed the registration process. There are four ways to cancel a learning activity.
Option 1: From the Home page,
1. Click the Learn menu on the top navigation bar
2. Click Training Schedule in the sub menu.
3. Check if Current registrations is selected in the drop down view box on the right ride of the page
4. Select the activity you want to cancel
5. Click the Cancel button on the right side of the Activity Details page
Option 2: From the Home page,
1. Go to the Current Registration section on the left side
2. Click the activity you want to cancel from the activities listed
3. Click the Cancel button on the right side of the Activity Details page
Option 3: From the Home page,
1. Scroll down through the Home Page to “My To Do” section
2. Select and click the name of the activity you want to cancel from the current training list to access the Activity Details page
3. Click the Cancel button on the right side of the activity page
Option 4: From the Home page,
1. Scroll down through the Home Page to Catalog section
2. Click Course Catalog
3. Select and click the name of the activity you want to cancel
4. Click the Cancel button on the right side of the activity page
How to view your transcript and get your certificate
From the Home page,
1. Click the Learn menu on the top navigation bar
2. Scroll to the Learning Activity Reports sub menu option and select Training Transcript
3. [Optional] Click Print on the top right corner of the page to print the report
4. [How to get your certificate] From the Training Transcript page, click the activity you want to get your certificate for
5. Click the "Diploma" icon illustrated below to view the certificate
6. Click the Print button to print out the certificate
How to self-report trainings from other sources
If you have taken any workshops, courses or training elsewhere and would like to track all of it in one place, you can self-report it into the NMsphere LMS following the instructions below. Note that you should report only activities you have successfully completed.
1. Click the Learn menu on the top navigation bar in the Home page.
2. Scroll to and select the Self-Reported Training sub menu option.
3. Click New to enter additional activities to your transcript.
Training Details include the following information. The items that are “required” are noted with an asterisk (*).
Field Name |
Description and Tips |
Name* |
This is the Name of the Training, such as Introduction to Incident Command System, I-100 |
Code |
You can leave this blank or If you wish you could use a Course Code, such as the Course Code IS-100a for the name of the ICS training above. |
Description |
It might be helpful to put a description of the course to help you identify the training – especially if the title is not specific |
Activity Type* |
The standard types would be: “ILT Class” if it is an Instructor-Led Class, or “online course” if it’s an online class. |
Media type |
You can leave this as None – or select one of the choices if appropriate. |
Delivery method |
You can leave this as None – or select one of the choices if appropriate. |
Cost |
Not needed. |
Currency |
Not needed. |
Start date |
This not required but it would be helpful to include so you can track when it was taken |
End date |
This not required but it would be helpful to include so you can track when it was taken |
Score |
Not needed unless you want to track it. However you shouldn’t report any training you didn’t complete successfully. |
Duration |
This is the length of time the class took. You can track days or hours – but it’s not necessary to track minutes or seconds. |
Credit Hours |
If you have taken a course that provides CE credits it may be helpful for you to track these. You may use this to help track credits needed for recertification if necessary. |
Hide this training from managers |
Since we don’t have employees assigned to managers in our system, this won’t matter and in some cases this option is grayed out. |
Do not show this training on the training transcript |
If selected this training will show on the Self-Reported Training page but not on your Training Transcript. |
1. Click the Profile link at the top right corner of any page.
2. Make the necessary changes on the Profile page.
3. Select the Submit button to save.
System Requirements for accessing NMsphere Website and LMS
A web interface provides access to online modules in the LMS. Each learner must have the browser set to enable cookies.
You can view this setting in the browser’s security dialog box. You must disable the utility programs that block the opening of pop-up browser windows. When a person logs in to the SumTotal application, the program detects the existence of pop-up blockers and reminds users to turn them off.
Web Browser |
User Hardware |
User Operating System |
● Internet Explorer 7.0 or 6.0 ● Firefox 2.0 running on Windows XP and Mac OSX |
● Intel Pentium 333 MHz processor or equivalent ● 128 MB RAM ● Video graphics adapter – 800 x 600 screen resolution or higher; 16-bit color setting or higher (compatible with 8-bit color) |
● Windows XP SP 2 ● Windows 2003 Server SP2 ● Microsoft Vista (With Internet Explorer 7.0) |